Academic Day Seminar

DESCRIPTION

As an integral part of the residency program, the Academic Day Seminars (ADS) program is designed to complement and enhance the residents’ experiential learning throughout the year. A broad range of topics is carefully selected to enable residents to learn about and experience various facets of pharmacy practice. Topics, including practice management, distribution, therapeutics, teaching/precepting skills, and other professional skills, are delivered in a combination of didactics, case-based discussions, resident-led discussions, and various formats best suited to facilitate the residents’ learning. The time allotment and mode of delivery will vary depending on the topics and facilitators, in collaboration with the Program Coordinator.

Session content is designed to be complementary to experiential components of the residency program, in some cases focusing on topics not expected to be covered anywhere else in the program, and in others, augmenting or laying groundwork for experiential components.

OBJECTIVES

The objectives of the ADS program are to provide opportunities for residents: 

  1. To learn and expand their knowledge about various facets of pharmacy practice from experienced preceptors and their resident colleagues;
  2. To develop leadership, teaching, and professional skills in a positive environment;
  3. To share knowledge and experiences in order to contribute to the learning of other residents

SESSION FORMATS

A variety of formats are used, including transmissional teaching, case-based discussion, hands-on workshops, and others.  Every attempt is made to utilize the format most suitable for the content such that learning is maximized.

SCHEDULING

Detailed schedule information, learning objectives, pre-readings, assignments, etc. are found in residents’ “My Calendar” in one45This is the OFFICIAL version of the schedule and residents should prepare accordingly.   Discrepancies or scheduling questions should be directed to the Program Coordinator.

Sessions will start exactly on time.  No accommodations will be made for residents arriving late to sessions.

ATTENDANCE POLICY

In-person attendance at all Adult ADS sessions is mandatory for AdultPod residents.

In-person attendance at all Pediatrics ADS sessions is mandatory for PedsPod residents. 

For the 2017-18 program, Peds Pod resident in-person attendance is mandatory for the following Adult ADS sessions:

  • Research
  • Medication Safety
  • Medication Reconciliation
  • Medication Use Evaluation
  • Patient Assessment
  • Academic Day Seminar Overview
  • Safety with Parenteral Medications
  • Introduction to Clinical Patient Work Up and Thought Process
  • Pharmacokinetics: Vancomycin and Aminoglycosides
  • Acid Base
  • Interpretation of LFTs
  • Case Presentation Overview
  • Lytes
  • Stroke
  • Atrial Fibrillation
  • Complications of Liver Disease
  • Endocarditis / Osteomyelitis
  • Diabetes
  • Interpretation of ECG
  • Acute Coronary Syndrome

Peds Pod resident attendance at other Adult Academic Day Seminar sessions should be minimal due to the requirement of Peds Pod Academic Day Seminar and thus further absences from your patient care acitivies.  If an adult topic is of significant interest to a Peds pod resident, and approval is obtained from both the Program Coordinator and their rotation preceptor then they may attend an additional seminar.  The Program Administrative Assistant must be notified of such attendance so facilitators can be notified in advance and evaluation workflow adjusted accordingly.

Attendance at the ADS sessions is currently limited to LMPS residents, preceptors and staff due to room size restrictions. If LMPS preceptors are interested in attending or having undergraduate students they are currently precepting attend, please advise the Program Coordinator in advance to allow us to ensure adequate room space is booked and session facilitators can be made aware.  Tele- or videoconferencing is generally not pre-arranged for these sessions as all residents are expected to attend in person.   

EXPECTATIONS OF RESIDENTS

  • Residents are not required to attend ADS sessions during scheduled vacation weeks
  • For planned and unplanned absences, including vacation, the Program Coordinator must be notified in advance
  • Residents must devise a plan to meet the learning objectives for all required sessions missed for any reason
  • Getting to the sessions will require PLANNING to ensure you arrive on time (i.e., travel time, parking, room location, etc.)
  • Residents must advise their preceptor on Day 1 of the rotation regarding ADS sessions they are committed to attending during the rotation

For each ADS session, residents are expected to:

  • Review the learning objectives prior to each session
  • Complete all required pre-readings assigned prior to each session
  • Complete all pre-session assignments prior to each session
  • Actively participate in the discussions during the session
  • Reflect on what is learned and update their ePortfolio accordingly within 2 weeks of the session
  • Promptly complete the session evaluation in one45 within 2 weeks of the session

For therapeutic sessions, the resident(s) assigned to the session will lead/facilitate the discussion, in conjunction with an experienced clinician.

EVALUATION OF THE SESSION & FACILITATOR(S)

Each session will be evaluated by the residents in one45.  Residents are expected to complete these evaluations within TWO weeks of the session to ensure timely feedback is forwarded to facilitators and presenters. 

Facilitators

LMPS staff are invited to facilitate the sessions based on their expertise.  In order to maximize learning and employ evidence-based principles of adult learning, the following guidelines for facilitators are provided.  

Guidelines for Facilitators
  1. Provide the following to the Program Adminstrative Assistant or Program Coordinator AT LEAST ONE WEEK PRIOR to the session:
    1. Pre-Session Objectives: Learning objectives you expect residents to have met BEFORE arriving at the session (e.g., those things you expect them to know so that they can actively participate in the discussion)
    2. Session Objectives: Learning objectives that you expect the residents to have met by the end of the session or upon further reflection.
    3. A maximum of two pre-readings, one of which may be a high quality review article on the topic to be discussed. Pre-readings should be provided as PDF documents or a hyperlink for the residents to access.
    4. A copy of the case(s) you plan to discuss in the session (if possible/applicable)
  2. Session format may vary depending on the subject. Case-based discussions are strongly encouraged in the therapeutic sessions and where applicable. Cases should illustrate the most important concepts you feel the residents should be knowledgeable about.
  3. If pre-assignments are expected of the residents, please provide Program Coordinator with a brief description of the assignment and estimated time commitment.
  4. Please seek prior approval from the Program Coordinator if considering requirement of a post-session assignment from the residents.

RESIDENT-LED CASE DISCUSSIONS

  1. The case discussions will be led by 1-2 residents assigned to the topic.  All other residents are expected to complete all the required pre-readings in advance of the session and actively participate in the session.   Less time should be spent reviewing background material/didactic information with majority of the session time devoted to discussion of the case(s) (i.e.: application of knowledge)
  2. The residents will be assigned their topic at the beginning of the year.  Resident(s) leading the discussions are strongly encouraged to liaise with their assigned facilitator well in advance to discuss/identify the learning objectives and case to ensure relevant clinical concepts and key trials will be covered in the session.  The residents are expected to structure their discussion to best meet these learning objectives within the time frame assigned, with some guidance from the facilitator.  Stimulated discussions, with minimal didactic lecture, are strongly recommended.
  3. The facilitator will be responsible for providing/assigning 1-2 relevant pre-readings for the session.  This can be done with input from the resident(s) assigned to the topic.
  4. The facilitator will be responsible for providing the pre-session and session learning objectives to the resident(s) in advance and writing/providing the case(s) to be discussed during the session. 
  5. Residents are expected to create their own presentation materials for the session.  "Re-using" previous presentations from past residents or preceptors is not permitted.
  6. Facilitators are expected to attend the session, provide their expertise, guide the discussions to ensure clinically relevant key points are covered, and to encourage equal participation among residents.