ePortfolio

"To think about our thinking, we must be able to talk about our thinking"  - Peter Ellerton

CPRB 2.2.3 Evaluation

Standard

The pharmacy department shall conduct the program in a manner that reflects the principles of continuous quality improvement.

Requirement

  1. The resident shall use a learning portfolio or equivalent to facilitate self-assessment and provide evidence of skill development over the course of the program.
    1. The learning portfolio should include preceptor assessments, monthly reports, quarterly or other summative assessments, self-assessments, career objectives, clinical activities during the rotations, awards, projects, and other documentation relating to the resident's progress throughout the duration of the residency program.

Your ePortfolio

We are pleased to provide our residents with an electronic learning portfolio (ePortfolio) for their use during the program, and throughout your career.  All residency activities and learning experiences are reflection & documentation opportunities, and your ePortfolio is the hub for this. Doing so is a program requirement, and your Program Coordinator will review your ePortfolio with you regularly throughout the residency year.

Wondering what you should be blogging/posting about?

By the end of Program Orientation week:

  • Your overall residency program goals and learning objectives and how you will achieve these over the course of the year.  This is a dynamic document and should be updated throughout the year.

For each rotation:

  • Your personal rotation goals and objectives, posted prior to the start of your rotation and made available to your rotation preceptor for review and discussion on day 1 of your rotation.
  • Reflections on any presentations, nursing in-services, journal club presentations, etc. you presented/facilitated, with a PDF copy of your slides or handout.
  • Any Procedure Logs completed during the rotation.  Post your procedure log to your ePortfolio and then simply cut and paste the URL link to your blog entry in one45 log when submitting your log entries.   
  • Your final reflection of the rotation, posted at the end of your rotation.

For each ADS:

  • A reflection of what you took away/learned from each session.

For your research project:

  • Your project title, plans, timelines, progress and learning points throughout the year.

The above is what is minimally required.  Please reflect/post on much more that what is listed above and do make use of the Wordpress app to post on the go. 

Please also remember to CATEGORIZE and TAG each of your posts as this will significantly help your Coordinator when ePortfolios are reviewed to ensure all program requirements have been met.  More about this below....

Setting Up and Using Your ePortfolio

  1. Go to Wordpress.com, click "Create Website", and create a new blog account.

    Blog address: please make it something meaningful, like your name, rather than anything cryptic. Residents commonly use their full name, or fullnameresident. etc. Check out examples of what out residents have done.  Suggest using the .wordpress.com (FREE) version. 

    Go through the activation steps.

    You now have your own Wordpress blog, which will be your ePortfolio during your residency, and whatever you want it to be thereafter....your personal blog, your lifelong learning portfolio, your online CV, etc.
     
  2. Save the LMPS resident WordPress template (sent to you by the coordinator) to somewhere on your computer where you can find it. If your browser just displays a lot of XML code when you click on the link above, right click and select "Save As..." or "Save to..." or "Download to...".
     
  3. On your WordPress Dashboard's left column, go to "Tools" ➞ "Import". Choose "WordPress" and follow the steps to import the file you just downloaded. The .xml file you downloaded is in the "WordPress WMR" format referred to on this page. It will list the Import Author as "lmpsrc (lmpsrc)". Assign posts to your user name. WordPress will then process your import (this may take some time.)
     
  4. On your Dashboard, go to "Settings" ➞ "General" and make your tagline similar to "Reflections of a Pharmacy Practice Resident", upload a photo for your blog picture, and save changes.
     
  5. On your Dashboard, go to "Settings" ➞ "Reading" and select "Discourage search engines from indexing this site" and hit "Save Changes".
     
  6. On your Dashboard, go to "Appearance" ➞ "Themes", and choose a theme. Ensure you choose a 2-column or 3-column layout.

    Some themes allow a "Custom Header" and some don't. After "Activating" a theme, click "Appearance" ➞ "Themes" and look at "Manage Themes" at the top of the page. If your theme has a Custom Header option, you'll see it there under "Options". Suggest customizing your header with a photo or something meaningful to you.

    Switching themes anytime should be OK, although you might lose your "Custom Header" if you switch to one without this feature.

    Tip: keep a different browser tab or window open and on your ePortfolio url, and refresh it to see changes you've made as you go.
     
  7. On your Dashboard, go to "Posts" ➞ "Categories" and check out the standard categories we'll be using. Familiarize yourself with them. Categorize define the type of posting you're doing, and also highlight for you the sort of things you should be including in your ePortfolio. You can add more categories if you want, but please don't delete any of the starting categories.
     
  8. On your Dashboard, go to "Posts" ➞ "Post Tags" and check out the default tag list. Familiarize yourself with them. Tags define the rotation your posting is related to, if any.

    Check your residency schedule and make a tag for each rotation.  Delete any extra tags on the default list.  
     
  9. On your Dashboard, click "Pages" and check out the default page list. Pages are static and are different from posts. Consider using a page for something that you'll be working on and updating throughout your program (hence, the "Project" page, "About Me", "Residency Objectives" pages suggested for you.) The vast majority of your ePortfolio material should be posts, not pages. Pages have no date, no tags, and no categories.

    Create a beautiful "About Me" page.  Have a look at the residents' WordPress ePortfolios for inspiration.
     
  10. On your Dashboard, click "Posts" again. Posts are the heart of your ePortfolio content. They are formattable, searchable, tagged, categorized thought pieces by you which can have attachments, hyperlinks, etc. associated with them. Every post should have a category and at least 1 tag

    We're using categories for the type of post (eg. clinical intervention, general reflection, etc.) and the tag for which residency rotation the post is related to (eg. medicine, orientation, TPN, etc.). This is important so that you, the Program Coordinator and your preceptors can find your postings. For example, after your critical care rotation, the Program Director will be reviewing all your postings for that rotation. Periodically, they may review all your "Clinical Intervention" postings across all rotations...see how important categories and tags are?

    Tip: When you start typing in the Tags box, WordPress suggests tags from your tag list. Clicking on these is good, but hey won'y be added as a tag until you click the "ADD" button. Don't forget to add the tags!
     
  11. There are tons of WordPress support and tutorials available. Use them for problem solving and inspiration.
     
  12. If you have a mobile device (ex. smartphone, tablet etc) be sure to add the WordPress app. Updating your blog on the go has never been easier!
     
  13. Notify the Program Coordinator that you account is set up and working (or not), and include your URL so she can find your ePortfolio.

ePortfolio PHILOSOPHY, EXPECTATIONS, and TIPS

  • The primary use for your ePortfolio is as a personal blog wherein you record what has happened to you and your REFLECTIONS on those experiences.
  • In order for it to fulfill its potential as a learning tool, residents must maintain an up-to-date ePortfolio at all times during the Program. This is both an LMPS Program requirement and a CPRB Standard.  It is FAR more useful and less painful to drop info into it as it happens than to try to collect your thoughts long afterward.  
  • When the program is complete, your ePortfolio is yours to keep, use, and evolve for life.  Think of your ePortfolio as your personal website and customize it as you’d like.
  • Residents are urged to share their ePortfolio with their mentors and preceptors.  This is easy to do: when making pre-rotation contact with a preceptor, simply include in the email the URL of our ePortfolio.  Sharing your ePortfolio provides a basis for preceptors to tailor rotations to best meet your learning needs, avoid redundancy, and respect your learning style as much as possible.
  • ePortfolios have proven useful to professionals as a means to track their progress and learning, provide evidence of learning to accreditation and licensing bodies, and as an online resume or curriculum vitae.  
  • Your ePortfolio is also where you’ll post articles you’ve written or read, presentations you’ve done, and any other media that’s important to you.
  • Record patient-specific experiences copiously.  Remember not to include any identifiable information about any patient or caregiver referred to.  Use fake initials for brevity (eg, “KL” is quicker to record than “the patient”, “the physician”) 
  • If you have any technical difficulties with your ePortfolio inform the Program Coordinator immediately for help.  Do not “let it slide” for any length of time.  Feel free to use a standard text editor (e.g.: Word) to jot down thoughts and reflections while waiting for a technical issue to be resolved.

ePortfolio Resources